In today’s compliance-driven and safety-conscious global market, the MSDS Certificate, now officially known as SDS (Safety Data Sheet), is not just paperwork—it is a mandatory safety and regulatory document.
Whether your product is handled by factory workers, transported by shipping companies, sold to overseas buyers, inspected by government authorities, or managed by emergency responders like firefighters, SDS acts as a universal safety language.
This guide explains what MSDS/SDS is, who needs it, how it is prepared, why it is mandatory—and most importantly, its validity.
What Is an MSDS Certificate or SDS (Safety Data Sheet)?
An MSDS (Material Safety Data Sheet)—also commonly referred to as an MSDS Sheet or Safety Data Sheet (SDS)—is a standardized document that communicates complete safety information about a product.
It covers:
- Chemical composition and ingredients
- Physical and chemical properties
- Health, fire, and environmental hazards
- Safe handling, storage, and transportation
- Emergency response, first aid, and firefighting measures
👉 While “SDS” is the modern and standardized term, the word MSDS is still widely used in trade, shipping, and industry.
Why Is MSDS Now Known as SDS?
Earlier MSDS formats differed across countries, creating confusion in international trade. To solve this, regulators adopted the Globally Harmonized System (GHS).
SDS standardization ensures:
- One global format
- 16 mandatory sections
- One document accepted by buyers, shippers, regulators, and emergency responders worldwide
One SDS works across borders and industries.
Who Needs an MSDS / SDS?
An MSDS/SDS is required by everyone involved in the product lifecycle:
Manufacturers & Assemblers
To ensure worker safety, regulatory compliance, and risk assessment before production.
Exporters & Importers
For customs clearance, buyer confidence, and international regulatory acceptance.
Shipping & Logistics Companies
To understand transport risks, packaging needs, and emergency procedures.
Government Authorities
For inspections, audits, and enforcement of safety laws.
Emergency Responders (Firefighters, Disaster Teams)
To manage fires, spills, leaks, or exposure safely and effectively.
This wide usage makes accuracy and clarity of SDS absolutely critical.
Is MSDS / SDS Mandatory for Manufacturers?
Yes. Without exception.
Every manufacturer, assembler, repacker, or brand owner is legally responsible for having an MSDS/SDS for their product if it contains chemical substances or hazardous components.
Even if:
- Manufacturing is outsourced
- Products are assembled from multiple inputs
- Goods are sold via eCommerce platforms
Responsibility always lies with the product owner.
Is MSDS Also Called MSDS Sheet or Safety Data Sheet?
Yes. These terms are used interchangeably:
- MSDS Certificate
- MSDS Sheet
- SDS Certificate
- Safety Data Sheet
However, “SDS” is the officially recognized term under modern global regulations.
How Is an MSDS / SDS Prepared?
An SDS is prepared using scientific data and verified inputs, not assumptions.
SDS preparation is based on:
- Raw material safety data
- Product formulation and composition
- Physical and chemical testing results
- Toxicological and environmental impact data
Data sources include:
- Manufacturer’s internal test reports
- Supplier safety data
- Laboratory testing reports
An incorrect or copied SDS can lead to shipment rejection, penalties, legal liability, and reputational damage.
Who Can Prepare an MSDS / SDS?
Manufacturer or Assembler
If they have:
- Complete formulation knowledge
- Relevant material testing reports
- Qualified safety professionals
Third-Party ISO 17025 Accredited Laboratories
Often:
- The product is tested in an ISO 17025 accredited lab
- The lab prepares the SDS directly based on test results
This route is strongly recommended for:
- Export products
- Hazardous or regulated materials
- New product launches
Why Must MSDS Be Reviewed Before the First Shipment?
Before the first batch leaves the factory, the SDS should be technically reviewed by safety experts.
This ensures:
- Correct hazard classification
- Compliance with transport regulations
- Smooth customs and logistics clearance
- Avoidance of recalls or shipment delays
Fixing SDS errors after dispatch is costly and risky.
Is MSDS Required for Domestic Shipping?
Yes. Even for local or in-country transportation.
Transporters and warehouses use SDS to:
- Handle materials safely
- Store products correctly
- Respond to spills, leaks, or accidents
Many logistics providers now mandate SDS even for domestic movement.
Is MSDS Required for Export and International Shipping?
Absolutely.
Every exporter must ensure:
- A correct and updated SDS exists for each product
- The SDS matches the exact formulation
- The document aligns with international safety standards
Without SDS:
- Shipments may be held or rejected
- Buyers may refuse goods
- Insurance claims may be denied
Do Shipping Companies Ask for MSDS Certification?
Yes. Shipping lines and freight forwarders commonly request:
- MSDS / SDS sheet
- Hazard classification details
- Transport safety confirmation
They rely on SDS to determine:
- Cargo acceptance
- Mode of transport (air/sea/road)
- Packaging and labeling requirements
Do You Need a Separate MSDS for Each Product?
Yes. Always.
Each product requires its own SDS, because:
- Ingredients vary
- Concentrations differ
- Hazards are product-specific
Reusing one SDS for multiple products is non-compliant and unsafe.
What Is the Validity of MSDS / SDS?
This is one of the most frequently asked questions.
Does MSDS / SDS Have an Expiry Date?
Technically, MSDS/SDS does not have a fixed expiry date like a certificate.
However…
When Does an MSDS / SDS Become Invalid?
An SDS must be revised and reissued if there is any change in:
- Product formulation or ingredients
- Raw material supplier or composition percentage
- Manufacturing process
- Hazard classification
- Applicable regulations or standards
In such cases, the old SDS is considered invalid.
Industry Best Practice for SDS Validity
Most regulatory bodies and buyers expect:
- SDS to be reviewed every 2–3 years, even if no changes occur
- Immediate revision whenever new safety data becomes available
Many exporters proactively update SDS to ensure continued global acceptance.
Why Updating SDS Is Important
An outdated SDS can:
- Cause shipment delays
- Lead to regulatory non-compliance
- Create safety risks during handling or emergencies
Keeping SDS updated ensures:
- Accurate hazard communication
- Smooth logistics and customs clearance
- Legal and safety protection
What If You Don’t Have Expertise to Prepare or Update an SDS?
Most manufacturers and exporters rely on professional Safety Data Sheet authoring services.
You simply provide:
- Product details and catalogue
- Ingredient or formulation information
- Existing test or safety reports
Experts will:
- Prepare or update SDS as per international standards
- Ensure correct hazard classification
- Deliver a globally acceptable Safety Data Sheet
It Simply saves time, reduces risk, and ensures compliance.
In the end we are able answer MSDS / SDS Is Non-Negotiable
An MSDS / SDS is:
- A legal obligation for manufacturers
- A global trade requirement for exporters
- A critical safety document for logistics
- A lifesaving guide for emergency responders
From factory floors to foreign ports, from warehouses to fire emergencies—a well-prepared and up-to-date Safety Data Sheet protects everyone involved.
If you manufacture, assemble, or export products, make sure your MSDS / SDS is accurate, reviewed, updated, and ready before your product reaches the market.
